Personnel Records
Can one employee file actually hold everything HR is responsible for?
Each employee file is one record chain with around thirty sub-record categories, from bank accounts and family contacts to work permits, health examinations, and safety equipment issuance. Every category is a maintained list on the employee screen, not an attachment folder.
Referenced across4 other parts of continON
How it works
The file is built on the platform’s person model: a person can be an employee, customer, or partner without duplication, and the employee record layers employment-specific data on top. From one screen, HR maintains bank accounts with account validation, personal and emergency contacts, family members, education history, skills, memberships in external organizations, and travel records.
Compliance-oriented categories are first-class records too: work permits and visa data for foreign employees, disability records, health examinations, veteran status, conflict-of-interest declarations, and issued safety equipment. Employee documents are filed by category with upload support, and per-employee reminders can be set against the record. These are sensitive fields by nature, and access rides the platform’s permission model.
Field-level checks keep the data usable: work email and visa-number checks, personal-number uniqueness, and validation on identifiers run at entry. The same employee record connects onward to employment assignments, payroll, scheduling, and self-service, so there is exactly one version of each person.
What is filed, and who reaches it
Personnel Records
Around thirty record categories
Bank accounts, contacts, family, education, skills, memberships, travel, permits, disability, health examinations, veteran status, conflict-of-interest, safety equipment, documents, and reminders — each a maintained list.
One person, many roles
The person record is shared platform-wide, so an employee who is also a customer or partner is still one person.
Documents filed by category
Employee documents upload into named categories on the file, backed by the platform document store.
Validation at entry
Identifier, email, and visa-number checks plus personal-number uniqueness run when records are saved.
Permission-controlled access
Access to the file follows module and seat-based permissions; sensitive categories are not open by default.
What this touches
- Employment & contracts
Employment assignments are the temporal layer on top of the employee file. - Document management
Employee documents use the shared document store and its permission flags. - Payroll
Payroll reads bank, employment, and withholding data from the same record chain. - Identity & access
The employee record links to the sign-in identity; access follows seat permissions.
See personnel records running in continON.
A guided walkthrough on a sanitized demo tenant — this capability inside its module, on the shared platform.